Get more out of your email

Get more out of your email

Without doubt, email is one of the most commonly used communication tools today.

And with mail programs becoming more intelligent, the power of email is increasing exponentially.

However, if you do not use email correctly, it can be counter productive and even damaging.

Here are some quick tips . . .

Conversations

Intelligent email programs will link and display all related emails together so that you can follow the conversational thread of the emails.

This means that when you reply to an email from someone, you see that conversational thread in your mail program, and they see it in theirs as well.

Very useful for keeping track of progress on a subject.

BUT . . . when you are starting an email about a NEW subject, it is important to start a completely NEW email, and not reply to an existing email that you found in your Inbox.

It is tempting to do this, because then you don’t have to type in the recipients email address.  The Reply function does it for you.

However, when you just click Reply on any email, you may find an email about drinking too much beer on Friday night in the same email stream as the sensitive contract negotiations email.  OR WORSE!

And what is even worse than that . . .

you (or the recipient), might accidentally forward that email stream to a client!

Golden Rule:

New subject – new email.

 

Subjects

It’s helpful to know what a new email is about with a glance at the subject.

And invariably you need to go back to old emails to find information sent to you previously.

SO . . . make your email subject meaningful.

Do not make your email subject sound like the first sentence of your email.

“By the way, I forgot” really means nothing as an email subject.

“Fred’s Birthday party venue” on the other hand is quite specific.

 

Well, that is quite simple really!

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What should you do now?

1. If you want to .
2. And then .
3. Want some help or ideas? Just contact us at Hotpink Websites now.

Quote

Trust yourself. Create the kind of self that you will be happy to live with all your life.
~ Golda Meir

Remember – Get more out of your email