Do you ever feel like there aren’t enough hours in the day to complete your long list of to-dos?
It can be hard to focus on your top priorities when you’re spending a lot of time following up with teammates and fielding questions about different work.
That’s where Asana comes in.
Whether you’re just starting to track your work or you’ve already set up your workflows, these five Asana features will help you keep everyone in the loop and on track—and save time.
1. Add tasks to multiple projects
The work your team is doing is often connected to multiple projects and goals happening across your company.
In Asana, you can add a task to multiple projects so everyone can see how work is progressing relative to their specific project.
The best part is, all task followers are automatically notified when comments and files are added so you don’t have to worry about updating multiple projects or sending separate emails.
When to use it:
For product launches, keep tasks that require input from different teams (such as the blog post announcing your new product) in each team’s relevant project so everyone can weigh in—without duplicating work.
Store your style guide in the projects where you keep internal resources, brand assets, and marketing materials so everyone in your organization is using the same guidelines.
When you’re planning an event, add your budget tasks to your Finance team’s budget project too so everyone has the same information and the work stays connected.
2. Add task dependencies
When your work is tied to another teammate’s task, it can be hard to know when to get started.
Instead of constantly checking in for an update, mark a task as waiting on another task in Asana.
Once your teammate completes their work, you’ll be notified that you can get started on yours.
Task dependencies can also help managers spot work that is blocked and needs attention.
When to use them:
During project setup, add dependencies to tasks to help your teammates know how their work affects the rest of the team.
Everyone will know when to get started, so you’re more likely to hit your deadlines.
In your editorial calendar, add a dependency to the “Review blog” task so once “Draft blog” is complete, you know the post is ready to be edited.
Mark your “Deploy code” task as waiting on “Review new code” so you don’t deploy code that’s not ready.
Source: 5 ways to save time with Asana